How to request DEQ public records
The records you're looking for may already be available online.
Use the DEQ Search at the top right of your screen and you may
find what you need. Try DEQ's
Databases, GIS and Mapping Applications, and Online Reporting
If the records you want are not online, read the info below to
submit your request successfully.
DEQ Northwest Region office is moving!
(The office is currently located at 2020 SW 4th Avenue, Portland)
To prepare for the move, public record and file review requests assigned to Northwest Region staff received between 5 p.m. Thursday, April 30, and midnight, May 25, will be processed starting Tuesday, May 26.
This will affect record inquiries for Clackamas, Clatsop, Columbia, Multnomah, Tillamook, and Washington counties. The public record request and file review process will be fully operational on Tuesday, May 26.
Effective May 18, the DEQ Northwest Region office will be at 700 Lloyd Building, 700 NE Multnomah Street, Portland OR 97232.
Please note: Due to the high volume of requests, DEQ must limit record requests to one site per request. DEQ requires fee payment before making records available.
request form <-- Click
this link to access the form
About the form
Fill out the fillable PDF form as completely as possible. If you don't know what DEQ program you're requesting records from, you can skip the checkboxes in that section. If, however, you are requesting on behalf of a law firm or in response to a public notice, please make sure to check the applicable box(es) so that your request is routed to the right people. It will greatly speed up the time it takes to process your request.
To submit your request
- PLEASE READ
“Desktop or Web-based?” below.
Once you've reviewed that information and filled out the form as
completely as possible, click on the form's "Submit by Email" button.
- You will be reminded that you are responsible for fees incurred
in locating and copying the records you request. This does not
obligate you to any payment but is a reminder that there may be a
fee involved. Click OK to continue.
- Then an instruction pops up, which asks if you are using a
desktop e-mail program or a web-based email.
Desktop or Web-based?
- If you use a desktop email application (such as MS Outlook,
Eudora, Thunderbird, etc., where your email is
stored on your local computer), submitting the form is
straightforward. When you click on the "Submit by Email" button the
form will automatically create an email message to DEQ with an
attachment. Then you need only click "Send" on your email message to
submit your request.
- If you use a web-based email service (such as Hotmail, Gmail,
Yahoo, etc., where you must use a web browser to check your email),
you must first SAVE the form to your computer (in "XML" format), and then attach the
saved file to an email addressed to
RecordsRequest@deq.state.or.us. The form will walk you through
- You will be prompted to save the form to your computer,
possibly on your desktop, as "RecordsRequestForm.xml." You may
change the name of the file if you wish, but the "xml" extension
is important so don't change that part. Make sure to make a note
of where the file is being saved so you can find it when you
want to attach it.
- Start up your web-based email program and create a new
message. Address it to:
- Attach to your email the .xml file you just saved, then
You should immediately receive an email from DEQ acknowledging that
we have received your request. Your request will then be routed to
people in the appropriate department or work group, who will locate the
records you seek and figure out the fee, if any. We will then contact
you, using the contact information you've provided on the form, to
discuss the estimated fee (if any) and coordinate production of the
files you're requesting.
Requesting Public Records from DEQ: Frequently Asked Questions.