Protecting Oregon's Environment
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Oregon Department of Environmental Quality

Land Quality 

Commercial Waste Reduction Clearinghouse

Setting Up A Program
Waste Reduction Strategies
Educate and Promote
Recognition and Funding
Resources
Success Stories
Commercial Laws and Regulations

Waste Reduction Strategies

Before you start your waste reduction program, visit SustainableBusiness.com for information on affecting environmental change in your company and more.

General Tips

These tips apply to most business types, especially offices and retail.

  1. Purchasing
  • Establish purchasing guidelines to encourage waste prevention (durable, concentrated, reusable, high quality).
  • Centralize purchasing to eliminate unnecessary purchases and ensure that waste reduction purchasing policies are followed.
  • Track material usage to optimize ordering.
  • Consider length of warranty and availability of repair services when purchasing equipment. (Contract for maintenance to extend the life of products).
  • Substitute less toxic materials for toxic materials (e.g., vegetable-based inks, water-based glue, markers and paints).
  • Use plastic trash can liners made of recycled HDPE instead of ones made with LDPE or LLDPE. They contain less raw materials, work equally well for most uses, and generally cost less.
  • Order merchandise with minimal packaging or layers of packaging. Contact manufacturers directly and express purchase preferences. Remember to vote with your dollars by buying products with minimal packaging or packaging containing recycled content.
  • Avoid bright or deep toned paper.
  • "Astrobrights" and other brightly colored papers can cause problems at paper recycling mills. Pastel colors (light green, light blue, canary yellow, light pink) are less of a problem and stand out just as well. And, they cost less!
  • Request that deliveries be shipped in returnable containers.
  • Order supplies by voice mail or electronic mail.
  • Use optical scanners, which give more details about inventory, allowing more precise ordering.
  • Start your own Recycled-Content Purchasing Program, visit "The Buy Recycled Business Alliance" web site.
  1. Packaging
  • Eliminate unneeded packaging or layers of packaging.
  • Use lightweight packaging to conserve materials. See Hewlett Packard's site on Packaging Guidelines.
  • Use reusable boxes and mailbags for shipping to branch offices, shops, and warehouses.
  • Ship products to your customers in the boxes that you receive from your suppliers. Set up a place to store these reusable boxes. Ask customers to return boxes for reuse. You will save by not having to buy as many new boxes.
  • Encourage suppliers to use reusable totes or boxes, rather than sending you disposable boxes that you have to break down and recycle.
  • Print a message on products to encourage consumers to recycle the packaging.
  • Reuse packing materials (e.g., foam peanuts, bubble-wrap and cardboard boxes) or find someone who can.
  • Use materials already on hand for loose-fill packaging material, rather than buying new. One popular, low-cost option is shredded office paper.
  • Set up a system for returning cardboard boxes and foam peanuts to distributors for reuse.
  • Return, reuse and repair wooden pallets and spools and use a clamp system instead of new pallets for outgoing shipments.
  • Purchase supplies with recycled content.
  • Follow this link for additional resources and ideas for packaging waste prevention.
  1. Writing/Printing Paper
  • Make double-sided copies whenever possible. Go to Cutting Paper Use.
  • Reuse envelopes and use two-way envelopes.
  • Circulate memos, periodicals and reports, rather than distributing individual copies.
  • Use voice or electronic mail, shared computer drives, or post memos on a central bulletin board.
  • Make scratch pads from used paper.
  • Use outdated letterhead for in-house memos.
  • Eliminate unnecessary forms. Double-side forms or redesign them to fit on a half sheet.
  • Use narrow-ruled notebooks.
  • Save documents on floppy disks instead of printing hard copies.
  • Use central files for hard copies.
  • Print more words on each page (e.g., smaller font, narrow margins).
  • "Duplex" your laser printer so that it automatically prints documents on both sides of the page. Installing the duplex option typically costs around $300, but makes good sense in larger offices that use and/or mail a lot of paper.
  • Proof documents on screen when possible and teach employees to use print preview and spell check before printing.
  • Fill the printer with paper already used on one side and print drafts on the other side. (Set this as the default print and instruct employees to use the manual feed to use clean paper.
  • Use same draft of report for corrections by several people.
  • Accept final in-house documents with hand corrections.
  • Use executive summaries when possible and provide the entire document only upon request.
  • Read about the importance of reducing paper waste in the BBC News article "Half Paper Waste Could Be Saved".
  1. Overstocked/Surplus Items
  • Set up an area/swap program for employees to exchange used items.
  • Get rid of unwanted items, but remember another business might be able to use them! Advertise surplus and reusable waste items through a commercial waste exchange.
  1. Equipment
  • Rent instead of buying equipment that is used only occasionally.
  • Use quality used or remanufactured office equipment.
  • Invest in equipment that facilitates waste prevention such as:
    • high quality, durable, repairable equipment;
    • copiers and printers that make two-sided copies;
    • modem cards;
    • folder/sealers.
  • Institute maintenance practices that prolong the life of copiers, computers, and other equipment.
  • Reclaim reusable parts from old equipment.
  • Use refilled or rebuilt fax and printer cartridges and other office supplies like pens, etc.
  • Sell or give old furniture and equipment to employees or donate it to a local charity.
  • Use retreaded tires on company vehicles. Rotate tires on a regular basis to prolong tire life. Keep tires properly inflated, this saves energy and improves wear.
  • Install reusable heating, ventilation and air conditioning filters.
  • Replace incandescent with fluorescent lights.
  • Purchase products that do not need batteries or do use solar energy such as manual pencil sharpeners, staplers and solar calculators.
  • Use rechargeable batteries where practical.
  • Use hand blowers or cloth towel dispensers in bathrooms, or purchase recycled and unbleached paper towel rolls.
  1. Communications
  • Get off unwanted mailing lists! Use the National Waste Prevention Coalition's website to get your name off national mailing lists and save your business money.
  • Use recycled-content items related to intra and inter-office communications: cork boards, paper, pencils, pens, etc.
  • Confused about what recycled-content and other recycling lingo means? Go to "The Language of Recycling" web site.
  • Use fax "stickies" instead of full page cover sheets, or even better write or stamp the first page of the fax to convey transmission information.
  • Invest in a program that allows faxing directly from your computer or send documents by email instead of printing a copy to fax.
  • Use two way or reusable envelopes when appropriate.
  • Eliminate unnecessary elements such as envelopes by designing your mailing so the address can be printed right on the document you are sending.
  • Reuse old envelopes for internal mailings.
  • Keep mailing lists current to avoid duplication or mailing to invalid addresses.
  • Don't pre-stuff packets for meetings or conferences. Let participants take the handouts they think they will use.
  • Use email and voice mail for interoffice messages.
  • Route magazines and other subscriptions rather than ordering copies for individual employees.
  • Donate old magazines or journals to hospitals, clinics, or libraries.
  • Keep mailing lists current/one copy per address.
  • Call or mail postcards directly to senders asking that your name be removed from mailing lists.
  1. "Outside" your Business
  • Go to Landscaping Tips.
  • See also: Oregon Compost Facilities
  1. Food and Personal Services
  • Purchase less toxic cleaners. See Green Seal's "Choose Green report."
  • Dispense cleaning solutions in refillable containers like pump spray bottles. Use products in non-aerosol containers where possible.
  • Use durable towels, tablecloths, napkins, dishes, flatware, cups and glasses.
  • Encourage employees to bring their own mugs and utensils. Ask food vendor to offer discounts on beverages served in a customer's own mug.
  • Buy company mugs; stop providing disposable cups.
  • Buy reusable coffee filters or unbleached disposable filters.
  • Reuse trash can liners or eliminate where possible and discontinue use in cans with dry trash only.
  • Consider using cloth roll towels, hot air dryers, large paper rolls in restrooms, or buy lighter/smaller-sized paper towels.
  1. Consumer Choices
  • Teach your customers about the importance of waste prevention. Effective tools for getting the message across include: promotional campaigns; brochures and newsletters (remember to use recycled paper); banners; newspaper ads; product displays and store signs.
  • Encourage customers to bring their own bag(s) and compliment them when they do.
  • Offer customers a rebate when they reuse grocery bags, containers, mugs and cups.
  • Offer customers waste prevention choices such as:
    • items in bulk or concentrate;
    • items in refillable bottles;
    • solar-powered items, such as calculators, flashlights; and
    • durable and repairable merchandise.
  • If you serve beverages in cans or bottles, place a recycling bin in the dining area for your customers' empty beverage containers.
  • Encourage customers to return reusable items (e.g., metal hangers to dry cleaners, styrofoam peanuts, plastic wrap, bags, etc.).
  • Go to Sustainable Development International Corporation's "Smart Office" for more information on recycling, buying recycled and more!
  • Join the Business Recycling Awards Group (BRAG). Get some recognition for your efforts to prevent waste and recycle. Call Metro Recycling Information, 503-234-3000, for an application.

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For more information about DEQ's Land Quality programs, visit the DEQ contact page.

Oregon Department of Environmental Quality
Headquarters: 811 SW Sixth Ave., Portland, OR 97204-1390
Phone: 503-229-5696 or toll free in Oregon 1-800-452-4011
Oregon Telecommunications Relay Service: 1-800-735-2900  FAX: 503-229-6124

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the State of Oregon and the Environmental Protection Agency.

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